Example of a project proposal

Project title:
Legal name of organization: SEKE RURAL HOSPICE

Proposed project

Areas of support requested for

Equipment for patients
Palliative care for children and young people  
Palliative care medicines  
Capital improvement costs
Increasing access to palliative care in rural areas    
Training courses for palliative care service providers held in Africa
*if person responsible for the project is different from the institutional contact, then fill in the details of the institutional contact as well


Project aim:  In 1-2 sentences, please summarise what you expect this project to achieve. (Aim of the project).
The project aims to capacitate volunteer caregivers with knowledge on palliative care. This will help to improve palliative care services provided to the community.



Background Information on the Organisation: Please provide a brief description of the organisation, and what you do. Explain how this proposed project fits in with the overall aim of the organisation.  (2 paragraphs)

Seke Rural Home Based Care is a registered non-governmental organisation which was founded in January 2001 as a response to the HIV and AIDS pandemic.  It operates in all the 21 wards of Seke-Manyame Rural District and in 7 wards of Wedza Rural District, both of Mashonaland East Province.  SRHBC also operates in 10 wards of Makoni Rural District of Manicaland Province.
Since 2001 Seke Rural Home Based Care has been implementing home based care and palliative care interventions to improve the quality of life for people affected and infected by HIV. SRHBC relies heavily on volunteer caregivers who are the backbone of the organisation. There are a total of 1023 caregivers and all of them have been trained in Home Based Care but only 145 have been trained in palliative care due to limited resources. The caregivers assist in identification, referral and monitoring of HIV positive clients through adherence education and monitoring. They are also responsible for coordinating support groups at community level.

The organisation is also involved in OVC care through addressing education, Health and social protection needs of children. The Education component comprises of direct school fees payment and payment of fees through proceeds from School Development Committee income generating activities which were funded by SRHBC. The Health interventions include School Health Assessments, Adolescent Sexual Reproductive Health for in school youths and assistance for HIV positive children using the Integrated Management of Peadiatric HIV AIDS Care and Treatment (IMPACT) model. The IMPACT model was piloted in Seke District by Seke Rural HBC and was very successful. The model has been documented and handed over to the Ministry of Health at national level which is now cascading the model to other District of the country. Social protection interventions include psychosocial support groups, support for child protection committees and counselling for children and their families.  The organisation mainstreams livelihoods and gender in all its programming.



Project justification: Please explain the need that your project will help to address
There is still a gap when it comes to knowledge on palliative care by the volunteer caregivers. So far, their supervisors only have been trained and these are 145 out of a total of 1023. There is therefore need to capacitate some more volunteer caregivers so as to improve on the quality of services received by the community.

Project Summary: Please provide a brief summary of the project by answering the following questions
 What are the objectives of the project?
To train 120 secondary caregivers in palliative care (40 from each District)
To provide treatment for pain and opportunistic infections

Where will the project take place?
Mashonaland East Province .i.e. 21 wards of Seke-Manyame Rural District and 7 wards of Wedza Rural District,
 Manicaland Province 10 wards of Makoni Rural District.

What activities will you undertake?
-Training of volunteer caregivers in palliative care
- Purchase of drugs for pain relief and for treatment of opportunistic infections
- Home visits for treatment of Opportunistic infections and for adherence monitoring



What are the methods you will use for this method
Trainings - Lectures from facilitators
- Group discussions

Drugs - Purchase of drugs from pharmaceutical companies
- Home visits for treatment of opportunistic infections


Who will your project benefit:  list the number of people you will reach: how many men? How many women? How many children? Are they from urban or rural areas?
The project will benefit 300 chronically ill clients .i.e. 75 children, 165 women and 60 men. All of them will be from rural areas

Who will be involved in the project?



What are the results that you expect at the end of the project?
Improved palliative care services given to the community
Identify and assist 300 people in need of palliative care services


How will you know if your project was successful? To help you measure progress, please select which of the indicators below you can use to measure your project (you may choose as many as are relevant to your specific project)





Project implementation work plan



Project management: Who will manage the grant? Explain the skills of staff involved and their roles in the project (1 paragraph)
The grant will be managed by a finance department with two key personnel: Finance Officer (ACCA Affiliate) and Finance Assistant (Diploma in Entrepreneurship). The Finance Assistant is responsible for preparing payment vouchers, making payments as well as handling cash. The Finance Officer will be responsible for budget monitoring, reconciliations including bank, financial report writing and giving financial advice to programming team. All transactions by the department have to be authorised by the Director who coordinates the project. The treasurer of the board (Executive Masters in Business) is in charge of the finance department




Sustainability:  Please describe how this project will be sustained in the future (if the application is for an ongoing piece of work rather than equipment costs)

Training of volunteer caregivers will ensure sustainability since these caregivers are community based and act as the eyes, the legs and the link between the community and health centers. They were also identified by the community as approachable, honest and trustworthy members who can assist them while maintaining confidentiality. These volunteer caregivers are also motivated by the wealth of knowledge that is bestowed on them making them the focal persons in their villages. They also work in the community they live and some of the clients are their relatives and so culturally they are expected to help.